The Contract Administrative Assistant performs review, entry, and administration of Service Agreements and ensures standard company procedures are followed.Successful ...
For your reference, we have included the original job posting below.
Receptionist/Sales Asst.
Job Number:
43889240
Company Name:
Entertainment Industry Employer
Job Location:
Orlando, FL US
Job Categories:
Clerical & Administrative Arts, Entertainment & Gaming
Receptionist/Sales Asst.
This position is responsible in assisting and supporting the Sales Team's efforts to meet and exceed revenue goals. In addition, this individual will need to coordinate, communicate and process all Sales related correspondence, contracts and any other pertinent reports. It also includes heading the Reception area, which will include helping to manage all incoming telephone calls, welcoming visitors, preparing UPS labels for shipment and other receptionist duties.
ESSENTIAL FUNCTIONS:
Initiate and maintain a good working relationship with all A/E's and also our other internal and external clients.
Provide good customer service with follow up on any /all requests on behalf of the Account Executive.
Coordinate and process green sheets, non-space agreements, paper request forms, posting instructions, completion reports, credits, CCN's and all other paperwork associated with completing the sales process.
Coordinate and track production activities of accounts through participation in production meetings.
Develop a clear understanding of the CMS/IMS system with the ability to create proposals and contracts for the Account Executives.
Work with the Marketing Coordinator to create media kits and maps, while also learning our products, (with their features and benefits) and also knowledge of our market and inventory.
Service Orders from the Account Executives to the Charting/Operations for maintenance repairs on our inventory.
Provide assistance to GM, SM, and Production Manager for all special assignments.
Answers all incoming telephone calls and route accordingly or take accurate messages (correct spelling, phone number, or office if within CBS Outdoor)
Screen and log all prospect calls for sales and management.
Screen all telemarketing calls
Prepares UPS for shipment and tracks packages.
Accepts and distributes deliveries from UPS, etc.
Greets all visitors and notifies the appropriate personnel.
Type letters/correspondence quickly and accurately and distribute on a timely basis.
Use spell check and grammar check on every document.
Think, be proactive, and ask questions.
Completes special projects as directed by all Managers
